World Class. It is easy to distinguish. World Class employees are responsive, compassionate, and innovative. They prioritize dignity and respect, never settling for average care, insisting on excellence both of themselves and team members. At Alegent Health, this is our promise to our employees and our community.
Alegent Health values individual contributions, creative ideas, and innovation our employees are why we have the highest quality scores in the Nation. We are committed to serving our community by providing faith-based health services with five hospitals and several clinics across the Region.
Our commitment to our patients and their families is high, but the return on that commitment is even higher. We are committed to our employees by ensuring we hire only World Class talent who also believe in enriching the lives of those we serve. If this sounds like you - apply today and join the Alegent team!
NATURE AND SCOPE:
The incumbent reports directly to the Occupational Health Manager and works collaboratively with other Occupational Health team members as well as other departments including Human Resources and the Emergency Department.
PRINCIPAL RESPONSIBILITIES:
1. Receives incoming telephone calls, answers questions or refers the party to the appropriate staff members. Greets hospital employees and outside clients, determines customer/employee's needs and processes appropriate paper work for an OHS nurse to assess client/employee.
2. Schedules pre-employment physicals with Human Resources for all new hospital employees' prepares chart and related material for new hires. Makes appointments for outside contract clients to receive services; prepares paper work necessary for nurse or physician to deliver service.
3. Operates the department computer daily to (a) obtain Unit numbers for employees needing lab work or X-rays, (b) order services for outside clients, (c) update demographics for employees or outside clients, (d) enter T.B. skin tests results and Hepatitis B shots into the database, (e) update annual physicals in system, prints list of employees overdue for physical, (f) orders supplies (e.g. medical supplies and office).
4. Performs secretarial duties for the Occupational Health department.
5. Maintains established department policies, procedures and objectives, concerning quality assurance, safety, environmental conditions and infection control.
6. Assumes responsibility for personal and professional growth through participation in department meetings, in service programs and continuing education programs. Fulfills yearly education requirements as stated by hospital policy.
7. Maintains professional attitude with patients, visitors and other hospital personnel while ensuring confidentiality of patient and other hospital information.
8. Performs general typing and secretarial duties for the OHS manager; takes minutes at meetings, types correspondence and re-designs forms.
9. Works with Alegent OHS to complete the billing process for outside contracts/businesses.
10. Directs the flow of secretarial work in the department.
11. Responsible for the coordination of services between the Occupational Health and Emergency Department; schedules follow up visits, P.T., and labs as appropriate.
12. Collects drug screens and performs breath alcohol test on clients. Maintains certification in breath alcohol testing; responsible for maintaining files and equipment in regard to the above procedures. Taking call and associated duties for breath alcohol
testing may be required.
13. Participates in all safety, security and infection control programs that are mandatory as well as those required and provided by the department.
14. Demonstrates work practices consistent with Alegent Health and department-specific safety, security and infection control policies.
15. Must have ability to work effectively and collaboratively in a diverse and multi-cultural environment.
DISCLOSURE STATEMENT:
The above statements reflect the general details considered necessary to describe the essential functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
EDUCATION AND/OR LICENSURE:
Required: Certified Medical Assistant / Certified Medical Secretary / LPN with secretarial or medical office experience, or secretary with experience in hospital setting.
Preferred: Knowledge of medical terminology, previous medical office or occupational health setting experience.
EXPERIENCE:
Required: One (1) year previous secretarial experience or one year CMA/LPN experience and /or experience in occupational health setting.
KNOWLEDGE/SKILLS/ABILITIES: